When it comes to safeguarding your Singapore workplace, investing in a modern door access control system is no longer optional—it’s essential. Businesses today face evolving security threats, compliance demands, and operational challenges that go beyond simply locking and unlocking doors. A robust access system strengthens workplace security, enhances employee trust, improves compliance, and simplifies daily operations.
From facial recognition systems to cloud-based access management, the choices are endless. But with so many options in the market, how do you know which one is right for your business?
This guide breaks down the five most important factors to consider before choosing a door access control system in Singapore.
1. Understand Your Security Objectives
Before you evaluate vendors or compare features, start by understanding what you truly need your system to protect.
Ask yourself:
- What assets are you protecting—people, data, inventory, or all of the above?
- Do you require different access permissions for different departments?
- Do you need real-time monitoring or just basic entry control?
- Do you operate across multiple shifts or multiple business locations?
Different industries face different threats.
- Retailers may want a simple system for opening/closing hours.
- Co-working spaces & offices require zone-based permissions, visitor access, and real-time logs.
- Healthcare & finance sectors must comply with strict data protection laws and require complete audit trails.
Tip: Map out your security risks and employee flow before choosing a system.
2. Choose the Right Type of Door Access System
Not all access systems are created equal. The best choice depends on your workforce, business operations, and required level of security.
Common Door Access Systems in Singapore
| Type of System | How It Works | Best For | Pros | Cons |
| Card Access (RFID/Smart Cards) | Employees tap a card to enter | Retail, SMEs | Low cost, easy to use | Cards can be lost, cloned, or shared |
| Biometric Access (Fingerprint/Face Scan) | Verifies identity via biometrics | Offices, factories, high-security sites | High security, no cards needed | Higher initial cost |
| Mobile Access (App-based) | Employees use smartphone to unlock doors | Hybrid workplaces, SMEs | Convenient, remote revocation | Requires phone battery + internet |
| Cloud Access Control | Managed via cloud dashboard | Multi-site companies | Real-time monitoring, scalable | Subscription cost |
If you’re balancing security + convenience, biometrics—especially facial recognition—remain the top choice for Singapore businesses.
3. Ensure Strong Integration Capabilities
Your door access system shouldn’t operate alone. It should integrate seamlessly with your HRMS, attendance, and payroll tools.
Why Integration Matters
- Automatically sync clock-in and clock-out records
- Improve payroll accuracy by using verified attendance data
- Reduce HR admin time spent on manual entry
- Support compliance by maintaining complete access logs
- Ensure faster onboarding/offboarding—access can be activated or revoked instantly
If scalability and automation matter to you, choose an access system that integrates with your HRMS software.
4. Evaluate Cost, Scalability & ROI
A common mistake is only budgeting for installation cost. But the real value lies in long-term ROI.
Consider These Cost Elements
- Hardware (devices, cabling, panels)
- Software/subscription fees
- Maintenance costs
- Training and onboarding
- Future upgrade or expansion needs
Scalability Questions to Ask
- Can I add more doors, users, or locations later?
- Can permissions be customised by department or hierarchy?
- Does the system support remote management?
A scalable access system supports business growth without costly restructuring.
Always request a personalised demo and customised quotation.
5. Assess Vendor Support & Maintenance Quality
Even the most advanced system becomes frustrating without reliable support.
What to Look For in a Vendor
- Local technical support within Singapore
- Quick on-site troubleshooting
- Proper staff training & onboarding
- 24/7 customer support availability
- Regular firmware & security updates
- Clear warranty and maintenance policies
A trustworthy vendor is not just a supplier—they’re your long-term security partner.
Business Grant Comparison Table (For Door Access or Security System Adoption)
| Grant Name | Funding Amount | Purpose | Eligibility |
| Productivity Solutions Grant (PSG) | Up to 50% | Supports adoption of pre-approved IT & security solutions (including door access systems) | Registered in SG, ≥30% local shareholding |
| Enterprise Development Grant (EDG) | Up to 70% | Supports business transformation, strengthening operations, security upgrades | Singapore-based SMEs with financial readiness |
| SFEC (SkillsFuture Enterprise Credit) | Additional $10,000 credit | Offsets digitalisation or training costs | Employers who meet SDL contribution criteria |
| MRA Grant | Up to 50%, capped at S$100,000 | Helps SMEs expand overseas (useful if access system supports multi-country operations) | Singapore-based SMEs expanding regionally |
| Startup SG Founder | Up to $50,000 | Supports innovative startup launches | First-time entrepreneurs meeting IMDA criteria |
Learn More: Why Singapore SMEs Trust Info-Tech.
Conclusion
Choosing the right door access control system is a strategic decision that impacts security, compliance, employee convenience, and operational efficiency. Whether you’re an SME or a growing enterprise, focusing on your business needs, scalability, integration requirements, and vendor reliability will ensure a system that supports your long-term goals.
If you’re looking for a secure, scalable, and HR-integrated access control solution, Info-Tech offers biometric, cloud-based, and mobile-enabled systems trusted by thousands of Singapore businesses.
Book a Free Demo Today & See How Our Secure, Seamless Door Access Control System Can Transform Your Workplace.
Frequently Asked Questions:
What is a door access control system?
A door access control system is a security solution that manages who can enter or exit specific areas using methods like biometric scans, access cards, mobile apps, or cloud platforms.
Which door access system is best for Singapore businesses?
Biometric and cloud-based systems are the most popular in Singapore because they offer high security, automated attendance tracking, and easy integration with HR and payroll systems.
How much does a door access system cost in Singapore?
Costs typically range from $1,200 to $10,000+, depending on hardware, number of doors, biometric features, cloud capabilities, and installation requirements.
Can a door access system integrate with HR or payroll software?
Yes. Many modern access systems integrate with HRMS and payroll tools to automate attendance tracking and reduce manual work.
What grants can I use for installing a door access system?
Most SMEs in Singapore use the PSG Grant, which subsidises up to 50% of approved security system solutions.
