When it comes to implementing a new security system that safeguards your office in Singapore, opting for a door access control system is a strategic choice. Beyond just the basic operation of locking and unlocking doors, modern access systems offer businesses a wide range of services. It is a system that is secure, compliant, and allows to efficiently manage access across different entry points and even at employee levels.
From ensuring employee safety to assisting with attendance tracking, having the support of a right system can simplify operations for SMEs and enterprises alike. But different range of access control systems available from biometric to cloud-based, how do you analyse which one is right for your business?
Let’s explore the five key factors you should consider before choosing a door access system for your workplace.
1. Understand Your Security Objectives
Before looking out for vendor options and comparing systems, it’s critical to clearly outline your security goals. Start by asking:
- What are you protecting—physical assets, data, people, or all of the above?
- Who needs access, and at what times or locations?
- Do you need to track and audit employee movement?
- How do your business hours and staffing model affect access requirements?
Every industry and business model has its own set of security challenges. For instance, a retail shop may only require a basic system to manage store opening and closing hours. In contrast, a multi-floor co-working space or corporate office may need advanced solutions. An advance solution comes with services like real-time monitoring, assign zone-based permissions, and integrate with visitor management systems.
Additionally, SMEs in regulated industries like finance or healthcare may have to comply with local standards or data protection laws, making access logs and permission-based entry crucial.
✅ Related Solution: Learn more about how Info-Tech’s access control system can meet different security demands.
2. Type of Door Access Control System
Every system is built unique with different functions. The right type depends factors like your business size, security expectations, and tech comfort level. Below listed are the most popular access control options available in Singapore:
- Card-based access (smart cards): Affordable option that is easy to deploy but can be susceptible when there is card loss or duplication.
- Biometric access systems (fingerprint or facial recognition): Highly secure as they are built with unique identifiers, though they may come with higher installation costs.
- Mobile-based access (smartphone apps): Convenient for remote access and works well for hybrid work environments.
- Cloud-based access systems: Offer real-time control, remote monitoring, and easy updates—ideal for businesses looking for flexibility and scalability.
If you are in the lookout to balance both convenience and security, biometric access systems are a considered to be the popular choice among Singapore businesses. They work to provide easy and quick access without the need for cards or codes.
Explore: Info-Tech’s Biometric Attendance and Access Systems.
3. Integration Capabilities
Your access control system should not operate in an isolated way. It must support to integrate seamlessly with your HRMS, payroll, and time-attendance platforms.
Why does it matter? Because integrated systems:
- Centralise employee data for HR and compliance.
- Automatically log clock-in and clock-out times.
- Generate accurate payroll calculations based on actual working hours.
- Help monitor overtime, late entries, and shift patterns.
Countless hours of manual work that is involved is saved through this level of automation. It also works to reduce the risk of data duplication or errors. For fast growing SMEs wanting to scale operations without increasing admin overhead, this is a valuable choice.
See Also: Info-Tech HRMS for Seamless Integration With Access Solutions.
4. Cost, Scalability & ROI
Many businesses focus only on the initial cost that is spent during the installation of the system. But it’s crucial to assess the total cost of ownership (TCO), which includes:
- Installation charges
- Hardware and software licensing
- Monthly maintenance or subscription fees
- Training and onboarding
- Future upgrade costs
Assessing the scalability of the system is equally to consider. Can the system adapt well if there is expansion in workforce to multiple location? Will it allow to add more users, doors, or custom permissions as you grow?
Always be sure to invest in a modular, scalable system that ensures long-term savings and better ROI. Also, having transparent pricing from your vendor prevents any type of hidden costs down the road.
💡 Tip: Always ask for a demo and a customised quote to understand how the features align with your budget and expansion plans.
5. Vendor Support & Maintenance
Choosing the right access control vendor is just as important as choosing the right system that offers support on time. Look for vendors who offer:
- Local support: So you get fast troubleshooting and on-site help when needed.
- Training and onboarding: For your admins and staff to use the system effectively.
- 24/7 customer support: Particularly important if your business operates during non-traditional hours.
- Regular software updates: To ensure security patches and system enhancements.
A reliable vendor is more than just a provider—they’re a long-term partner who supports your security evolution.
🤝 Learn More: Why Singapore SMEs Trust Info-Tech.
Final Thoughts
Switching towards a door access system is a critical step that is taken towards improving workplace security and streamlining operations. You can be an SME in a developing state or a well-established business in Singapore, the right system can provide peace of mind and operational efficiency.
If you’re looking for a trusted partner to implement a reliable and scalable access control system in Singapore, Info-Tech offers comprehensive solutions tailored for SMEs. With integrated features, local support, and secure biometric technology, we help you build a workplace that’s both safe and future-ready.
Book a Free Demo Today & See How Our Secure, Seamless Door Access Control System Can Transform Your Workplace.
